Putting Tally data on the cloud is a backup, an encrypted upload, a restore and a licence move. Here is every step with the exact TallyPrime menus, what we do for you, and how to switch from Tally.ERP 9, TallyPrime Cloud Access or another host without losing a single voucher.
How to put Tally data on cloud: close TallyPrime on every PC, back up all companies with Alt+Y › Backup & Restore › Backup (Alt+Y › Backup on 6.2 or earlier), upload the file over an encrypted link, restore it on your cloud server, reactivate your licence there, then match the trial balance and voucher counts before going live.
Ten minutes of homework on your current PC saves hours later. Everything you need is in TallyPrime's Help menu, and none of it changes your data.
Menu paths from Tally's data migration FAQ and TDL deployment guide, checked on TallyPrime 7.1.
Tell us where your data is today. You get the route your data takes, any deadline to watch, an upload-time estimate and a step-by-step checklist for your setup.
On Windows, right-click the data folder and choose Properties to see its size.
A planning guide, not a quote. Upload time assumes the backup is as large as your data folder and that the line runs at full speed; Wi-Fi and other traffic slow it down. The cut-over window is our suggestion based on what you selected.
TallyPrime 7.0 moved backup into a combined Backup & Restore menu, so the keys depend on your release.
Already using TallyDrive or a scheduled backup? Take a fresh manual backup anyway, after everyone has exited, so it includes the last voucher entered. Our TallyPrime backup guide covers Auto Backup, TallyDrive and Google Drive in depth.
| Your release | How to back up | Data format | Migration needed? |
|---|---|---|---|
| TallyPrime 7.0, 7.1 | Alt+Y › Backup & Restore › Backup | .1800 | No |
| TallyPrime 3.0 to 6.2 | Alt+Y › Backup | .1800 | No |
| TallyPrime 1.x, 2.x | Alt+Y › Backup | .900 | Yes, on the server |
| Tally.ERP 9 | Zip the company folders, Tally closed | .900 | Yes, on the server |
Data formats from Tally's data migration FAQ: files use .1800 from TallyPrime 3.0 and .900 in Tally.ERP 9 and TallyPrime 2.1 or earlier.
Never copy individual files such as Company.1800 on their own. A company is the whole numbered folder, and a partial copy is a common cause of data that won't open.
Your backup holds every ledger, party, GSTIN and bank detail in your books. It should travel once, encrypted, to one place.
How we protect data in transit and at rest on your server is on our Tally on Cloud security page.
# Windows: PowerShell PS> Get-FileHash .\TallyBackup.zip -Algorithm SHA256 Algorithm Hash SHA256 9F2C41…E41A # Mac: Terminal $ shasum -a 256 TallyBackup.zip 9f2c41…e41a TallyBackup.zip ✓ Server hash matches: file arrived intact
Sample output, shortened. Get-FileHash is built into Windows PowerShell; shasum is built into macOS. Send us the hash on WhatsApp; the hash reveals nothing about your data.
Your private Windows server already runs the latest TallyPrime (7.1 today). We never restore into an older release than the one your data came from.
Restore steps from Tally's Restore Backup Data help page.
Use Replace only when you're sure. If a company already exists in the restore path, TallyPrime offers to skip it or Replace it, and Replace overwrites the existing folder with the backup. That's why we restore into an empty folder: nothing can be overwritten by accident.
Your TallyPrime licence belongs to your business, so you move it yourself while we guide you on a screen-share. We never ask for, type or store your Tally.NET password. Until go-live day the licence stays on your office PC and everyone keeps working there.
Source: Tally's How to surrender a licence.
Source: Tally's Reactivate License. Tally's TallyPrime FAQ adds that reactivating on a new computer surrenders it from the old one automatically.
Tally counts every TallyPrime window opened over Remote Desktop as a Tally Virtual User (TVU). Licence and data must also sit on the same server, which is why every TallyoCloud plan is a private server for one company.
How Tally Virtual Users are countedSource: Tally Virtual User FAQ. Extra TVU packs are billed annually by Tally, plus tax. One licence serves one business.
Tally.ERP 9 still opens and still works. But Tally says TSS renewal for it was discontinued from 16 August 2026, so it gets no statutory, GST or connected-service updates. Moving to the cloud is the natural moment to upgrade, and we do the data migration on your server.
Sources: Tally's free upgrade page and migration guide. If your TSS expired before 9 Nov 2020, the upgrade is paid.
Very old data? Companies from Tally 5.4, 6.3 or 7.2 need a two-step move: first into Tally.ERP 9 format with Tally's own migration tool, then into TallyPrime. Tell us early and we plan an extra trial run.
Can we host Tally.ERP 9 as it is? Technically, yes, for example as a read-only archive of old years. For live books we recommend TallyPrime, because GST and e-invoice changes now only reach TallyPrime. More in Is Tally.ERP 9 discontinued?
The one rule: get a complete backup while your current service is still active. Once a hosted service ends, the clock on your backups starts ticking, and on Tally's own service it is short.
| TallyPrime Cloud Access | Another Tally cloud host | |
|---|---|---|
| Get the backup | Computer & User Management portal › Settings › Manage Backup › download | Back up inside TallyPrime on the old server (Alt+Y), then download it, or ask the provider |
| File you receive | Password-protected zip; the password is shown on the Manage Backup screen | A TallyPrime backup file or zipped company folders |
| After the service ends | 7 days after expiry per Tally's backup page; 30 days from deactivation per its FAQ | Varies: check your contract for the deletion date |
| Licence | Surrender in TallyPrime there, or let reactivation on our server release it | Same: surrender there, or reactivate with us |
| Add-ons | .exe and .dll add-ons aren't supported there, so expect TDLs only | List every add-on and TDL installed on the old server |
| Best timing | Before the end of your 3, 6 or 12-month term; terms auto-renew, so switch renewal off in time | Before your billing date, with a few days of overlap |
Sources: Tally's Cloud Access backup page (backups available until the expiry date + 7 days when the service ends on time; deprovision date + 30 days in some early-cancellation cases) and Cloud Access FAQ ("30 days from the date of deactivation"). Tally's two pages differ, so plan for the shorter window.
Take or download a full backup while the old service runs. Restore and check it with us before anything is cancelled.
On go-live day, reactivate on your new private server on a screen-share. Tally releases it from the old virtual computer.
Once balances match and your team is working on the new server, end the old subscription.
Still deciding? TallyPrime Cloud Access vs Tally on Cloud, compared
A migration is finished when the books on the server agree with the books on your PC, not when the files arrive. We check these with you before anyone posts a voucher.
| Check | How | Must match |
|---|---|---|
| Trial Balance | Alt+G (Go To) › Trial Balance, same period on both | Every closing balance |
| Stock Summary | Same period, same godowns | Closing quantity and value |
| Voucher counts | Statistics report | Count for each voucher type |
| Last entries | Day Book for the last working day | Last voucher number and date |
| Bank & GST ledgers | Ledger vouchers | Closing balances |
| TDL output | Print or export one invoice | Same layout and fields |
Checks follow Tally's data migration FAQ. After a Tally.ERP 9 migration we also review the Migration Summary. If something doesn't match, nobody posts entries until it's resolved; see what to do if Tally data is corrupted.
We load your .tcp files from F1 › TDLs & AddOns › F4 Manage Local TDLs, with "Load selected TDL files on startup" set to Yes, so they load for every user. Then you test the reports and print formats you rely on.
These need an active TSS and internet on the server, which stays online around the clock.
Your server is ready within one business day once sign-up is verified. How long the cut-over takes depends on data size, upload speed, add-ons and any Tally.ERP 9 migration, so use the checker above for a planning estimate. We schedule it outside your working hours.
A few days before, you upload a copy while the office PC stays live. We restore it, load TDLs and you test everything. Nothing is surrendered.
After hours: everyone exits TallyPrime, you take the final backup, we restore it, you move the licence, and we match the balances together.
Your team logs in from Windows, Mac or a phone. The old company folders become read-only, so nobody posts to them by mistake.
If something is wrong before entries are posted on the cloud, reactivate the licence on the PC and carry on there. The PC data was never changed.
Keep the old copy, but don't use it. Making the old folders read-only (or renaming them) prevents the classic problem of two sets of books: one person posts on the PC while everyone else works on the cloud. After go-live, your server is covered by our backups (Daily automated backups, 30-day retention), and you can download your own backup at any time. Questions on day one? Support 7 days a week, through our support options.
Ask everyone to close TallyPrime, then back up all companies with Alt+Y › Backup & Restore › Backup (Alt+Y › Backup on release 6.2 or earlier). Upload the backup over our encrypted link, never by WhatsApp or e-mail. We restore it on your private cloud server and reload your TDLs, you reactivate your licence on a screen-share, and together we match the trial balance and voucher counts before go-live.
Yes. On go-live day you surrender it on your PC from F1 › Settings › License › Manage License, then Ctrl+F7, and reactivate it on the server while we guide you on a screen-share. You type your own Tally.NET details; we never ask for them. Tally's FAQ says reactivating on a new computer also surrenders the licence from the old one automatically.
Technically yes, but we recommend upgrading. Tally.ERP 9 still works, but Tally discontinued TSS renewals for it from 16 August 2026, so it gets no statutory or connected-service updates. The upgrade to TallyPrime is free if your TSS was active on or after 9 November 2020. We migrate the data on your cloud server with Alt+Y › Migrate and leave the original company untouched.
Take a full TallyPrime backup while your current service is still active. Tally's own pages allow 7 days after expiry (its backup page) or 30 days from deactivation (its FAQ) to download backups, so don't cut it close. Upload the backup to us, check the restore, then reactivate your licence on your new private server over a screen-share. Only then let the old service end.
Your server is ready within one business day once sign-up is verified. The move itself depends on data size, your office upload speed, TDL add-ons and whether Tally.ERP 9 data must be migrated first. As a guide, uploading 5 GB at 25 Mbps takes about 27 minutes at full speed. We schedule the final cut-over outside your working hours, so your team doesn't lose a working day.
Yes, until cut-over. We usually restore a trial copy first so you can check it while the office PC stays live. On cut-over day everyone exits TallyPrime, we take the final backup and restore it, and from then on every entry goes to the cloud. The old copy is then made read-only, so nobody posts to it by mistake.
Yes. Send us your TDL (.tcp) files and we load them on the server from F1 › TDLs & AddOns › F4 Manage Local TDLs. Third-party add-ons with .exe or .dll files are checked for compatibility on your private server first. TallyVault companies restore normally, but TallyPrime asks for the TallyVault password, so make sure someone has it before you start.
You can roll back. Your office PC copy is never changed during the move; we only make it read-only after go-live. If a problem appears before anyone posts entries on the cloud, reactivate the licence on the PC and carry on there while we fix it. After go-live, any company can be restored to an earlier day from our backups (Daily automated backups, 30-day retention).
Assisted migration is included in every plan; see what else is included on our pricing page. ₹799 per user per month + GST.
From sign-up to your first login, including what you do and what we do at each step.
Setup in 4 stepsEncryption, two-step login, backups in India and who can see your data on the server.
Security & backupsTally's own hosted service and a private Windows server, compared point by point with sources.
Read the comparisonBuy your Tally RDP server and we migrate your company data, set up your users and walk everyone through their first login. Want to test first? Try it free for 7 days.