Put your licensed TallyPrime on one private Windows server in India, and let head office, every branch, the godown and staff at home open the same company at the same time. A sale billed in one city reduces stock for everyone the moment it's saved. No LAN, no VPN, no data synchronisation.
Illustration of a shared TallyPrime session, not a screenshot.
Tally on Cloud multi user means one licensed TallyPrime company runs on a Windows cloud server, and every user, at any branch, godown or home, opens it at the same time through Remote Desktop. No LAN or data sync is needed. Each open TallyPrime window counts as one Tally Virtual User: Silver includes 1, Gold includes 10, and extra packs cost ₹125 per user per month from Tally.
In an office, multi-user TallyPrime means a Gold licence, one PC that holds the data and everyone plugged into the same network. Tally's FAQ says Gold allows unlimited users on a LAN. The catch is the word "LAN".
Tally's licensing best practices (updated June 2026) say a Gold licence is meant for one LAN at a single business location, and that using it across branches, even of the same company, needs separate licences. Its licensing FAQ adds that a licence is not supported on any LAN created by, or connected through, a VPN. So stretching the office network to a second city isn't the answer.
Tally's own route for people in different places is virtual access: keep the licence and the data together on one server and let everyone connect to it. That is exactly what we run for you, in four steps.
Nothing changes inside TallyPrime itself. It is the same Windows edition your team already knows, with the same shortcuts, reports, GST features and TDLs, only it now runs in a data centre instead of under someone's desk.
We build a Windows Server VM in Mumbai for your business alone, install TallyPrime 7.1, restore your companies and reactivate your licence on it.
Every user gets their own Windows login with two-factor sign-in, plus their own user role inside TallyPrime.
Microsoft's free Windows App on Mac, iPhone, iPad and Android, Remote Desktop Connection on Windows, Remmina on Linux.
Everyone opens the same company on the server. A voucher saved at the branch is in head office's Day Book at once.
| Setup | Across cities? | Same live data? | Licence position |
|---|---|---|---|
| Gold on an office LAN | One location | Inside the office | One Gold licence per location1 |
| Office LAN over a VPN | Technically | Slow: Tally wants ping under 5 ms2 | Not supported3 |
| Separate copies + data sync | Yes | Only after each sync | A licence at each location, active TSS at both ends4 |
| One cloud server (TallyoCloud) | Yes | One company | One licence for all branches of one business1 |
Want every remote option side by side, including Tally.NET remote access, AnyDesk and VPNs? See Tally remote access: 5 options compared.
On a LAN, Gold has no user cap. Over Remote Desktop the limit is the Tally Virtual User (TVU), and Tally's TVU FAQ counts every TallyPrime instance opened in a virtual session as one.
Tally's list prices, October 2026, sold by Tally Solutions or an authorised partner in your business's name, not by TallyoCloud. More detail in our TallyPrime price guide.
Add your head office, branches, godowns and the people who work from home or on the road. The map shows everyone posting into one server, and the panel shows the TVUs you'd need at peak and the plan that fits.
Rename any location by clicking its name. Counts assume everyone listed works at the same moment, which is the worst case; if shifts overlap less, you need fewer TVUs. A godown can have zero users and still be tracked as a godown inside TallyPrime. Extra TVU costs use Tally's list price and volume slabs, before GST.
4 locations · 9 people · 9 TVUs at peak · Multi-user plan
All four locations can share one TallyPrime licence if they belong to the same business entity.
The traditional branch setup gives every location its own company file and synchronises them. With a cloud server, every branch posts into one company instead, and the licence rules work in your favour.
One licence, many branches, on the cloud. Tally's licensing best practices say you "can use cloud hosting to only share one license across different branches of the same business entity, and not different business entities." Its TVU FAQ adds that multi-location organisations can run a single licence instead of buying one per branch. A sister firm or separate company still needs its own licence, and with us, its own server.
| Separate copies + data synchronisation | One central company on a cloud server | |
|---|---|---|
| Where the books live | A company file at each location, exchanged over Tally.NET or a direct IP link | One company on your TallyoCloud server |
| When head office sees a branch sale | After the next sync. On-demand data waits on Tally.NET until it is accepted, for up to seven days | The moment the voucher is saved |
| What it needs | A valid licence and active TSS at both ends, and the same TallyPrime release at both | One licence for the business; TSS only for connected services such as e-invoicing |
| Renaming a ledger or item | Renaming a master used in synced vouchers creates a new master at the other end | Rename it once and everyone sees the change |
| Voucher numbers | Clash if two locations use the same number; Tally suggests separate voucher types | Separate voucher types per branch, numbered by one company |
| Mistakes | Don't delete synced vouchers; cancel them with Alt+X | Normal TallyPrime editing, limited by user roles |
| If the internet is down | Each location keeps working offline | That location waits; keep a 4G backup |
Sources: Tally's data synchronisation guide and synchronisation FAQ. Synchronisation still wins for a plant or site that is offline for days at a time. For the full walk-through, read Tally data synchronisation vs one cloud server.
Since TallyPrime 3.0, one company can hold several GST registrations. Tally's own example is branches in three states with three GSTINs in a single company, with returns viewed or exported per GSTIN or together. Reports like profit and loss stay company-wide, not GSTIN-wise.
Create each warehouse as a godown or location, even in a hierarchy such as region, then warehouse. Every stock movement names a godown, so stock reports show each one and transfers between them are recorded. On the cloud, the godown clerk enters them live.
Allocate income and expenses to a cost or profit centre for each branch, and TallyPrime reports profitability per location from the same books. Head office gets one consolidated view without merging anything at month-end.
Inside TallyPrime, Alt+K → User Roles sets what each person may touch. Tally's user management guide lists the controls:
A simple pattern for branches: give each one its own voucher types, such as Sales – Pune and Sales – Indore, with separate numbering, then give each branch's billing role only those types. Roles work by voucher type and report rather than by branch, so if a branch must never see head-office figures, restrict its reports, or ask us about a vetted add-on.
On the server, every person has their own Windows login with two-factor sign-in, and you can add an IP allow-list. When someone leaves, we switch off one login; there's no company data sitting on their laptop. More in how we secure Tally on Cloud.
A multi-user server is sized for how many TallyPrime windows are open at peak, not how many people are on the payroll.
Tally's recommended hardware configuration sizes Remote Desktop memory as average RAM per instance × users × instances per user. Its example, 500 MB × 20 users × 2 instances, comes to about 20 GB before Windows Server takes its share. Big stock masters push that up, so we restore your companies first and measure on your own data before fixing the plan. The worked numbers are on our Tally cloud server page.
If dozens of people post to the same company at once, Tally sells TallyPrime Server (₹2,70,000 + GST, used with a Gold licence) for that kind of load. We can run it on a dedicated VM or dedicated host for larger teams; compare it with a plain cloud server in Tally cloud vs TallyPrime Server.
| People at once | TallyoCloud plan | Licence that fits |
|---|---|---|
| 1 | Single-user · private server | Silver (1 TVU) |
| 2–9 | Multi-user · private server | Gold (10 TVUs) |
| 10–25 | Multi-user · dedicated VM | Gold + TVU packs above 10 |
| 25+ | 25+ users · dedicated server | Gold + TVU packs, or TallyPrime Server |
Microsoft's free Windows App opens the full TallyPrime on iPhone, iPad and Android, so you can check outstandings or approve a quotation from anywhere. Printers aren't redirected on phones, so export a PDF and share it on WhatsApp instead. Each phone session uses one TVU while TallyPrime is open.
Tally on mobile, device by deviceHosting is a flat ₹799 per user per month + GST, the same rate for 2 users or 25+: five users cost ₹3,995 a month and ten cost ₹7,990. Your TallyPrime licence and any TVU packs are paid to Tally separately.
Multi-user prices and plansIf your branches synchronise today, the move is mostly about choosing one master copy and switching everyone to it on the same day.
As many as your licence and server allow. Tally counts every TallyPrime window opened over Remote Desktop as one Tally Virtual User (TVU). Silver includes one, so it suits a single person. Gold includes ten, so ten windows can be open at once, and Tally sells extra TVU packs at ₹125 per user per month plus GST, billed annually. We size the server's memory for your peak.
Yes, for more than one person at a time. Silver is a single-user licence with one Tally Virtual User, while Gold is the multi-user edition and includes ten. Tally sells a Silver-to-Gold upgrade for ₹45,000 plus GST, Gold outright for ₹67,500 plus GST, or Gold on rental at ₹2,250 per month plus GST, with TSS included in the rental.
Yes, if the branches belong to the same legal business entity. Tally's licensing guidance says cloud hosting can share one licence across branches of the same entity, but not across different entities, and its TVU FAQ says multi-location organisations can run a single licence. A sister firm or company needs its own licence. On an office LAN, by contrast, a Gold licence is limited to one location.
For branches with dependable internet, usually yes. Synchronisation exchanges vouchers and masters between separate company copies, needs a valid licence and active TSS at both ends plus the same TallyPrime release, and renamed masters or clashing voucher numbers create clean-up work. With one central company on a cloud server, every branch posts into the same live books and head office sees stock and outstandings immediately.
Move TallyPrime and your company data to one Windows cloud server and let each computer connect to it with Remote Desktop. Nothing is installed on those computers except Microsoft's free Windows App or the built-in Remote Desktop Connection, so they can sit in different cities, and Macs, phones and Chromebooks work too. Tally does not support stretching a licence over a LAN built with a VPN.
Largely, yes. TallyPrime's user roles (Alt+K, then User Roles) control which voucher types each person can create, alter or view, which reports they can display, print or export, and how far back they can enter vouchers. Give each branch its own voucher types and a role limited to them. Roles work by voucher type and report rather than by branch, so very strict separation may need a vetted add-on.
That branch can't reach TallyPrime until it reconnects, but every other location keeps working and the company data stays safe on the server. Vouchers saved before the drop are already in the books, and a dropped Remote Desktop session normally stays open on the server, so reconnecting brings you back to the same screen. Keep a 4G hotspot ready as a fallback at busy billing counters.
Yes. Any TallyPrime window opened over Remote Desktop counts, whether it is opened from a PC, Mac, iPad or Android phone. An owner who checks outstandings on an iPhone uses one TVU while TallyPrime is open there, so sign out when you're done. If ten staff already fill Gold's ten TVUs, the owner's phone needs an eleventh, bought as an extra TVU pack from Tally.
One flat per-user price for teams of every size, with GST shown and the licence costs explained.
See pricingHow Tally counts Remote Desktop sessions, what extra packs cost and what the limit message means.
TVU guideHow Tally's branch sync works, where it trips up, and when one central company is simpler.
Read the guidePrivate and dedicated servers, with the vCPU and RAM stated and a sizing estimator.
Server optionsTally.NET, AnyDesk, VPN, TallyPrime Cloud Access and a hosted server, compared honestly.
Compare optionsGodowns, salesmen on the road and billing counters in several towns, all on one cloud company.
For distributorsBuy your Tally RDP server and we migrate your company data, set up your users and walk everyone through their first login. Want to test first? Try it free for 7 days.