Moving TallyPrime from one office PC to a private Tally RDP server changes how your whole business works. Here is every benefit, explained plainly, along with the trade-offs you should know before you buy.
The main benefits of Tally on Cloud are access from anywhere, the whole team working on the same live TallyPrime data, automatic daily backups in India, stronger security than an office PC, and no server to buy or maintain. The main drawbacks are that you need an internet connection and pay a monthly fee, both easy to plan for.
Each card shows one benefit of Tally on Cloud. Switch to "On an office PC" to see the problem it replaces.
Office, home, a client's site or a hotel room. Log in from any internet connection, any time of day.
Working from home means remote-control apps, VPNs, or carrying company data around on pen drives.
TallyPrime installs only on Windows. From the cloud, your MacBook, iPad, Android phone or Chromebook opens it in Microsoft's free Windows App.
Mac users need Parallels plus a Windows licence, or a second laptop. Phones can't run TallyPrime at all.
Owner, accountant, branches and your CA post to one company at the same time, with no copying, merging or syncing.
Data passed around on pen drives and email. Two versions of the truth, and messy month-end merges.
Daily automated backups kept away from your server, in India, with 30-day retention. Restore yesterday's books in minutes.
A crashed disk, theft or ransomware can wipe out years of books if the last backup is weeks old.
A private, firewalled Windows server, encrypted sessions and two-step login for every user.
Unlocked PCs, shared passwords and open USB ports make office data easy to lose or leak.
A predictable monthly fee instead of a server, UPS and Windows licences upfront. Add or remove users as you grow.
A proper office server costs lakhs before it does any work, and needs replacing every few years.
Windows updates, security patches, antivirus and hardware failures are handled for you.
Updates break things, disks fail, and the IT person is never free on GST deadline day.
Heavy reports run on the server's processor and SSD storage. Your device only shows the screen.
Large companies and year-end reports crawl on ageing office PCs and shared network folders.
The server runs in a data centre with backup power. If the office goes dark, carry on from a laptop or phone.
A power cut or a crashed PC stops billing until that one machine is back up.
Every branch and godown posts into one company as it happens, so stock and outstandings are always current.
Branches send data at day-end or month-end, and consolidation becomes a project of its own.
Your CA or auditor works in your books with their own restricted user. No more sending backups back and forth.
Backups emailed or carried to the CA's office, with no control over how many copies exist.
GST, e-invoicing, e-way bills, Connected Banking, TDLs and your printers work as on a PC (connected services need an active TSS).
Mobile companion apps mostly show reports. Real data entry still means going back to the office PC.
Tap any card to flip it, or use the switch to compare all twelve at once.
Grouped by what matters most to Indian businesses: access, safety, cost and day-to-day work.
Your TallyPrime runs on a server that stays switched on and connected, so you can post a voucher from home on Sunday, check a party's ledger at a client's office, or approve a payment while travelling. All you need is an internet connection and your login.
TallyPrime only installs on Windows. With Tally on Cloud the Windows part runs on the server, so it opens on a Mac, an iPhone, iPad or Android phone, or a Chromebook through Microsoft's free Windows App.
Everyone opens the same company on the same server, so a sale entered in Pune shows up instantly for the accountant in Mumbai. No pen-drive copies, no "which data is latest?", no merging at month end. See multi-user Tally on Cloud.
Daily automated backups run without anyone remembering, are stored away from the server and are kept with 30-day retention. If a voucher is deleted by mistake or a company file is damaged, you restore a recent copy instead of rebuilding months of entries.
Your books sit on a private, firewalled Windows server. Sessions are encrypted and every user signs in with two-step login. A laptop stolen from a car no longer means your accounts walk away with it. Read how we approach Tally on Cloud security.
The server runs in a secure data centre in India with backup power. If the office has a power cut or a PC dies on the last day of GST filing, people carry on from a laptop, another PC or a phone hotspot.
Companies must keep a daily backup of electronic books on servers in India, and from 1 April 2026 Income-tax Rule 46(8) asks the same of most businesses that keep books electronically. A server and backups in India help you meet this; confirm the details for your business with your CA. Our Rule 46(8) guide quotes the notified text.
A proper office server, UPS, Windows Server licences and backup drives cost lakhs upfront and need replacing every few years. Tally on Cloud turns that into a predictable monthly fee: a flat ₹799 per user on a private server. See Tally on Cloud pricing.
Windows updates, security patches, antivirus, disk failures and server monitoring are handled for you. Your accountant spends the day on accounts, not on fixing the computer that holds them.
Taking on an extra accountant for the audit season, or adding a new branch? Add users to your server instead of buying another PC, and drop them again when the rush is over, within your TallyPrime licence limits.
Every branch, godown and salesperson posts into one company in real time, so stock, receivables and cash are current across locations without Tally data synchronisation. Built for distributors and manufacturers.
Instead of emailing backups to your auditor, give your CA a restricted TallyPrime user on your server. They review and finalise in your live books, and you always know who changed what. See Tally on Cloud for CA firms.
Reports and large companies run on the server's processor and SSD storage. Your laptop, tablet or phone only displays the screen, so an older or low-cost device works fine for Tally.
It is the genuine Windows TallyPrime 7.1, so GST returns, e-invoicing, e-way bills, Connected Banking, WhatsApp sharing, your TDLs and your printers work as on a PC. Connected services need an active TSS. See all Tally on Cloud features.
Benefits on the assets side, trade-offs on the liabilities side, and what the net position looks like for a typical business.
No setup is perfect. These are the trade-offs our customers ask about most, with the practical fix for each.
TallyPrime runs on the server, so no connection means no access. Remote Desktop sends only screen updates, so normal broadband or 4G is enough for voucher entry. Keep a phone hotspot as a backup line. Details: internet speed for Tally on Cloud.
You pay for hosting every month or year. Against that, you skip the server purchase, Windows Server licences, backup drives, UPS and IT visits. The calculator below shows the comparison for your own team size.
Windows PCs and Macs print to your local printer. Microsoft's Windows App on iPhone, iPad and Android cannot redirect printers, so on phones you export a PDF and share or print it. See printing from Tally on Cloud.
DSC tokens for GST and income-tax signing, and some thermal or dot-matrix printers, need drivers on the server and redirection from a Windows PC or Mac. It is set up once. See DSC tokens on Tally Cloud.
Tally counts each remote session as a Tally Virtual User. Silver includes one and Gold includes ten concurrent users; bigger teams add packs from Tally at about ₹125 per user per month. Read Tally Virtual User explained.
Choose one that keeps your data in India, lets you download a backup any time and gives clear exit terms. Our checklist for choosing a Tally on Cloud provider covers the questions to ask.
Two or more people, or more than one location, working in the same books.
Multi-userMany client companies, staff working from anywhere, audit-season peaks.
For CA firmsBilling from godowns, outstanding checks on the road, e-way bills on time.
For distributorsFounders who use a MacBook, iPad or phone and still need full TallyPrime.
Tally on MacCompare an office PC or server with a Tally RDP server for your team size.
Estimate only. Local costs include hardware, Windows licences (server setups), backup, power/UPS, remote-access tools and IT support. Cloud uses our flat ₹799 per user per month, before GST. Your TallyPrime licence is needed either way.
The biggest benefits are access from anywhere, the whole team working on the same live company data, automatic daily backups kept in India, better security than a single office PC, and no server to buy or maintain. TallyPrime also opens on Mac, iPhone, iPad, Android and Chromebook, which it cannot do on its own because it installs only on Windows.
You need a working internet connection, you pay a monthly fee instead of a one-time hardware cost, and phones print by exporting a PDF because the Remote Desktop app on iPhone and Android cannot use local printers. USB devices such as DSC tokens need a one-time setup, and remote users count towards Tally's virtual-user limits.
Usually yes if more than one person uses Tally, if you ever work away from the office, or if your backups depend on someone remembering. A single user who always works at one desk with reliable backups gains less. The cost calculator on this page compares a cloud server with buying and running your own hardware.
No. TallyPrime runs on the cloud server, so your device needs a connection to reach it. A normal broadband line or a 4G phone hotspot is enough for everyday voucher entry, because Remote Desktop sends screen updates rather than your data files. Keep a mobile hotspot as a backup connection for the office.
For most small businesses, yes. A private cloud server sits behind a firewall, every user signs in with two-step login, and Daily automated backups are kept away from the server with 30-day retention. An office PC can be stolen, crash, catch ransomware or go weeks without a backup.
Yes. Tally Solutions allows you to host your own licence on a cloud server for your own business. The licence is moved from your PC to your server during setup. Silver includes one remote user and Gold includes ten concurrent remote users; larger teams add Tally Virtual User packs from Tally.
Buy your Tally RDP server and we migrate your company data, set up your users and walk everyone through their first login. Want to test first? Try it free for 7 days.