A CA office, a distributor with three godowns and a factory with a city accounts office all use TallyPrime differently. Each gets its own private Windows server in India running its own licence, set up around who logs in, from where, and which records matter at audit time.
Tally on Cloud works the same way in every industry: your licensed TallyPrime runs on a private Windows server in India, and your team opens it from a PC, Mac or phone. What changes by trade is the setup: how many users, which godowns or branches, which compliance records, and which devices and printers.
Each guide covers the workflows, users, devices and rules that matter in that business, plus a recommended setup you can try free.
Keep your firm's client companies in one secure place instead of pen drives and WhatsApp backups. Give partners, staff and article assistants their own logins, add users for GST and audit peaks, and keep client licensing clean.
Godown-wise stock, e-way bills and party outstanding, live for head office, every godown and the owner's phone.
For distributorsFactory stores, city office and your CA on one live company, with BOMs, stock journals and job-work challans.
For manufacturersBatch-wise stock and expiry dates across godowns, visible to head office. Counter billing can stay local.
For pharma distributorsEvery branch posts into one live company, so there is no data synchronisation to run or fix at month-end.
Multi-user & branchesAny business that runs TallyPrime can run it on a private server. We check your add-ons, printers and scanners during the trial before you commit.
Answer for your business and we'll point you to the right guide, the plan size and licence that usually fit, and a demo slot if you'd rather talk it through.
The software is identical: the full Windows TallyPrime with your shortcuts, TDLs and reports. What we plan differently is who logs in, from where, on which device, and what to test before you move.
| CA & accounting firms | Distributors | Manufacturers | Pharma distributors | |
|---|---|---|---|---|
| Who logs in | Partners, staff and article assistants. Clients log in only on their own licence. | Owner, billing staff at each godown, salesmen checking outstanding | Factory stores, the accounts office and your CA | Head office, godown staff, branch or C&F accountants |
| Locations & godowns | Office, home and client sites | Head office plus several godowns, with transfers between them | Factory, city office and job-workers' premises | Godowns in different towns, each with its own batch stock |
| Records that matter most | Many client companies, GST returns, audit-season reports | Godown-wise stock, e-way bills, e-invoices, party-wise outstanding | Bills of material, manufacturing journals, job-work challans for ITC-04 | Batch and expiry dates; Schedule H1 register through a TDL from your Tally partner |
| Devices | Windows PCs and MacBooks; DSC tokens through smart-card redirection on Windows and Mac | Android phones for quick look-ups, Windows PCs at godowns for printing | Office PCs, a tablet near the shop floor, the owner's phone | Office PCs for billing and printing, the owner's phone for stock checks |
| What we check first | Licensing for client books: one licence must not serve different businesses | Your thermal printer and barcode scanner models, tested during the trial | Internet at the factory: active Remote Desktop work needs little bandwidth | Which work moves to the cloud and which counter billing stays on a local PC |
| Full guide | CA firms | Distributors | Manufacturing | Pharma |
Sources: licence sharing per Tally's Tally Virtual User FAQ; smart-card and printer redirection per Microsoft's Windows App feature comparison; Microsoft puts active office-style Remote Desktop work at roughly 150–200 Kbps per user in its RDP bandwidth guide. Checked 6 October 2026.
Industry changes the plan size and the details, not the foundations.
Your company data and your TallyPrime licence sit together on your own Windows server, which is how Tally's licensing expects it. Other customers never share your machine, and each user gets access only to the companies you allow.
About our Tally cloud serversDaily automated backups with 30-day retention, stored away from your server in a secure data centre in India.
Invoices print on your own printer from Windows and Mac. On iPhone and Android, export a PDF instead.
Printing guideCheck outstanding, stock or a balance sheet in full TallyPrime through Microsoft's free Windows App.
Tally on mobileTwo-factor login through an encrypted gateway, firewalls and per-user company permissions.
How we secure dataWe move your companies, users and licence from the office PC, including old Tally.ERP 9 data. Tally stopped ERP 9 TSS renewals on 16 August 2026, so this is a good moment to upgrade.
How migration worksSupport 7 days a week on WhatsApp, phone and e-mail, from engineers who know both TallyPrime and Remote Desktop. Our uptime target is 99.9%, set out in our SLA.
All featuresEach rule below applies to some businesses, not all. We give the date it began and the source, then what it means on our servers.
Rule 3(5) of the Companies (Accounts) Rules, 2014, as amended by G.S.R. 624(E), requires a company that keeps its books electronically to back them up daily on servers physically in India. Rule 3(6) asks it to tell the Registrar each year, with its financial statements, the provider's name, IP address and location.
On our servers: backups stay in India, and company customers can ask us for the provider details they need to file.
Source: rule text reproduced by ICAI.
CBIC Notification 10/2023–Central Tax made e-invoicing compulsory for registered businesses whose aggregate turnover exceeded ₹5 crore in any financial year from 2017-18; a few sectors, such as banks and SEZ units, are exempt. From 1 April 2025, businesses with turnover of ₹10 crore or more must report each invoice to the IRP within 30 days.
On our servers: TallyPrime's e-invoice and e-way bill features work as on a PC, with an active TSS, on a server that stays online.
Sources: EY on the ₹5 crore notification; Taxmann on the 30-day limit.
Companies that keep books in accounting software must use one that records an edit log of every change, with no option to disable it. Tally's Edit Log FAQ says the TallyPrime Edit Log release was built for this requirement and cannot be disabled.
On our servers: we install the TallyPrime release your company needs, including the Edit Log release, and keep it updated with your TSS.
Source: Tally Solutions, Edit Log in TallyPrime FAQ.
What we leave out, and why. Some articles say Income-tax Rule 46(8) of the 2026 Rules also requires daily backups on Indian servers; others say the notified text has no such clause. Until we have the gazette text and a chartered accountant's opinion, we don't present it as law. Our editorial policy explains how we handle disputed rules. This snapshot is general information checked on 6 October 2026, not legal advice; ask your CA about your own business.
A short screen-share answers most questions faster than any page. You share nothing about your business: we use sample data.
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Yes. A proprietor who works alone needs only a one-user private server and a TallyPrime Silver licence, which includes one Tally Virtual User. Teams of two to nine people usually run TallyPrime Gold, which includes up to ten. Small businesses gain the most from not owning a server: Daily automated backups stay in India, updates are handled for you, and a person answers when something goes wrong.
We host the TallyPrime setup you already use, including TDL customisations from your Tally partner or developer, and we check that they work during migration and the free trial. For new industry-specific reports, such as a Schedule H1 register or a project-wise cost report, work with your Tally partner or a TDL developer. We then deploy and test that TDL on your server.
Yes. Book a 15-minute screen-share and tell us your trade, how many people use Tally and how many locations you have. We open a sample company with vouchers and reports typical of that trade, on the device you choose, explain which licence and how many virtual users you need, and send a written quote on WhatsApp.
Tally counts every Remote Desktop session as a Tally Virtual User. A Silver licence includes one, so it suits one person. A Gold licence includes up to ten concurrent users. Beyond ten, Tally sells extra virtual-user packs at ₹125 per user per month plus tax, billed annually. One licence serves one business; Tally treats sharing it across different businesses as misuse.
Yes. Retailers, service firms, NGOs, schools, contractors and exporters run the same TallyPrime for Windows, so it works on our servers in the same way. The one honest exception is fast counter billing with cash drawers and receipt printers, which is often best left on a local PC while accounts, stock and GST move to the cloud. Take the three-question quiz or book a demo.
How teams and branches share one live TallyPrime company, and how virtual users are counted.
Read the guidePrivate servers, two-factor login, encrypted sessions and daily backups kept in India.
How we protect your booksOne flat ₹799 per user a month, with GST and licence costs shown separately.
See plansBuy your Tally RDP server and we migrate your company data, set up your users and walk everyone through their first login. Want to test first? Try it free for 7 days.